Bettendorf Public Library - Board Meeting Agenda January 2007

BETTENDORF PUBLIC LIBRARY INFORMATION CENTER
BOARD OF TRUSTEES MEETING
THURSDAY, JANUARY 10, 2008, 4:30 P.M.
MALMROS ROOM

Agenda item	Responsibility	Action	Result
1. Roll Call	Barrett		Present: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Laas, Voigt. Absent: None.
2. Consent agenda Approval of agenda Approval of minutes of Dec. 13, 2007 Approval of bills for January	Board	Decide	Motion by Brandtner, second by Herzberg to approve the Consent Agenda as presented. VOTE: Ayes: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Laas, Voigt. Nays: None. Motion carried.
3. Public Forum (limit of 3 minutes per person)			There were no respondents.
4. Correspondence	Director	Point out important items; pass around to read	Items were passed around for Board viewing.
5. Governance Committee	Harstock	Report	After consulting with the City's Human Resources Director and the City Attorney, President Hartsock provided suggested changes to the job description for Library Director to provide a broader level of educational and professional experience for the position. After discussion Cameron moved, seconded by Cruise to approve the suggested changes to the job description of the position of Library Director. VOTE: Ayes: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Laas, Voigt. Nays: None. Motion carried.
6. Community City Relations	Voigt/Cameron	Report	No report.
7. Employee Appreciation Retirement Party	Brandtner/Laas	Report	Laas reported that the reception at the library on Sunday for retiring director Faye Clow was very well attended and enjoyed. The upcoming event for Friday, January 11 at the Lodge is progressing very well. In addition to Board input, Laas thanked staff persons Tami Finley and Maria Levetzow for all their assistance, as well as help from other staff members. Laas stated that she ordered food to serve 300 people and expects it to be very well attended.
8. Library Foundation	Herzberg	Report	Herzberg reported that Doodle Day preparations, scheduled for October 16, have begun. Packets are being prepared to be sent out soon. She will serve on the food and beverage committee and will soon begin monthly meetings. The Director reported that so far the annual appeal has collected over $20,000.
9. Legislative Liaison	Cruise	Report	No report.
10. Friends of the Library	Barrett	Report	Friends Treasurer, Robert Ofner, presented the Friends annual report to the Board, providing copies of reports on copiers, book fairs, magazine sales, etc. Contributions to the library in 2007 totaled over $33,500. The Board thanked Ofner and the Friends for their many contributions and efforts on behalf of the library.
11. Library Director recruitment	Harstock	Report	President Hartsock stated that the Board has talked with the City's HR person and if requested, she will help the Board put together an incentive package for a candidate whenever the Board is ready. When the Board meets during Trustee Forum, this will be discussed further. Motion by Cruise, second by Herzberg that the Governance Committee work with the City's HR person to prepare an appropriate incentive package to be presented to the Board's preferred candidate. VOTE: Ayes: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Laas, Voigt. Nays: None. Motion carried.
12. Change in fees policy	Clow	Discuss and decide	Proposed changes to the Fees Policy were presented to the Board. The changes reflect technology changes, such as providing flash drives at current market cost, and an increase in the overdue costs for overnight checkout of reference materials. Motion by Cruise, second by Brandtner, that the Board approve the proposed changes to the Fees Policy as presented. VOTE: Ayes: Brandtner, Cruise, Hartsock, Herzberg, Laas, Voigt. Nays: Cameron (opposition based on no mark-up of products provided to the public.) Motion carried.
13. New meeting room software	Levetzow	Discuss and decide	Staff person Levetzow provided the Board with information on meeting room software that the library is interested in adding. Current software is ten years old and the new software is compatible with current events scheduling software that the library uses. Motion by Brandtner, second by Voigt that the Board approve the acceptance of the proposed meeting room software, at a cost of $2,700, to be funded by Open Access funds. VOTE: Ayes: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Laas, Voigt. Nays: None. Motion carried.
14. Director's report	Clow	Report	The Director provided copies of a web survey done recently, in conjunction with the library 2.0 efforts. She also informed the Board that she recently attended the City's annual strategic planning session to determine the City's priorities on projects and goals.
15. Trustee Forum	Board	Discussion	No action was taken.
16. Adjourn			Meeting adjourned at 5:50 p.m.

Click on the following links for the attachments:

Fees and Fines Policy
E*vances Meeting Room Software

In compliance with the Americans with Disabilities Act and other applicable federal and state laws, Bettendorf Public Library Board meetings are accessible to individuals with disabilities. Persons requiring auxiliary aids and services should contact the Bettendorf Public Library at 563-344-4175 prior to the meeting to inform the library of their anticipated attendance. Text Telephone (TT) available at 563-344-4181.