Bettendorf Public Library - Board Meeting Minutes December 2007

BETTENDORF PUBLIC LIBRARY INFORMATION CENTER
BOARD OF TRUSTEES MEETING
THURSDAY, DECEMBER 13, 2007, 4:30 P.M.
MALMROS ROOM

Agenda item	Responsibility	Action	Result
1. Roll Call	Barrett		Present: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Laas, Voigt.
2. Consent agenda Approval of agenda Approval of minutes of Nov. 8, 2007 Approval of bills for December	Board	Decide	Motion by Laas, second by Cameron to approve the consent agenda as presented. VOTE: Ayes: Brandtner, Cameron, Hartsock, Herzberg, Laas. Voigt. Nays: None. Absent: Cruise: Motion carried.
3. Public Forum (limit of 3 minutes per person)			There were no respondents.
4. Correspondence	Director	Point out important items; pass around to read	Items were passed around for viewing.
5. Governance Committee	Harstock	Report	The Board discussed the use of a temporary employment agency to provide professional services until a permanent director is chosen. Motion by Cruise, second by Brandtner to utilize the temporary employment agency used by the City of Bettendorf to provide professional services to the library during the interim period prior to hiring a permanent director. VOTE: Ayes: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Laas, Voigt. Nays: None. Motion carried. Board member Hartsock asked the Board to consider paying the first quarter dues to the Bettendorf Rotary Club for current director, Faye Clow. She is working on a project to bring computers to a Bulgarian library and has to be a member of Rotary to complete the project. Motion by Cruise, second by Cameron that the first quarter dues of 2008 to Bettendorf Rotary be paid for Faye Clow. VOTE: Ayes: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Laas. Voigt. Nays: None. Motion carried.
6. Community City Relations	Voigt/Cameron	Report	Board member Cameron stated that he spoke to Steve VanDyke about the Eagles property and gave a brief update to the Board.
7. Employee Appreciation Retirement Party	Brandtner/Laas	Report	The Board discussed the retirement celebration for the director. Two receptions will be held, one for the general public on Sunday, January 6, from 1:30 - 3:30 p.m. at the library, and an invitation only reception on Friday, January 11, from 5 - 8 p.m. at the Lodge in Bettendorf. The City will share the cost of the reception at the Lodge. Board member Laas spoke about food options for the reception at the Lodge. Dewey's Café will provide refreshments for the reception in the library. Motion by Brandtner, second by Voigt to approve the costs for the reception at the library, the sharing of the cost of the reception at the Lodge, and the cost of the library's gift to the director, taken from the Kakert Fund and not to exceed a total of $3,500. VOTE: Ayes: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Laas, Voigt. Nays: None. Motion carried.
8. Library Foundation	Herzberg	Report	Doodle Day 2008 will be held on Thursday, October 16. The Foundation has begun the annual Capital Campaign.
9. Legislative Liaison	Cruise	Report	No report.
10. Friends of the Library	Barrett	Report	The Friends agreed to support nearly $3,000 in programming and materials, including an author visit in April and Juvenile Summer Reading Program prizes.
11. Library Director recruitment	Harstock	Report	A discussion was held to determine the Board's options in the continued efforts to hire a new director. Kathleen Eisbrener, Human Resources Director for the City of Bettendorf, provided the Board with a list of firms to use for recruitment. After discussion, it was the general consensus by the Board that, at the current time, no recruiting firm will be contacted. The Board discussed two candidates previously interviewed; the third candidate has asked to be removed from consideration. Because some Board members did not meet one of the candidates, it was determined that the candidate be asked to return for an additional interview. A letter will be sent by Ms. Eisbrener to the final candidate. Board Member Laas suggested that perhaps the Board should think about looking for a director that will provide leadership, rather than trying to find a librarian to be the director. After discussion, it was decided that the Board would look again at the original applications that were received, including those applicants without an MLS.
12. Interim management plan	Clow and Harstock	Discuss and decide	Day-to-day management of the library during the interim will be handled by Senior Manager Tami Finley, with Faye Clow handling such tasks as continuing to produce the newsletter, attend City Meetings, Board Meetings, 07-08 Budget, etc.
13. Resolution regarding Director's compensation and IPERS	Clow and Harstock	Discuss and decide	The Board discussed the proposed Resolution on behalf of the Director. Motion by Cameron, second by Cruise to approve the resolution as written. VOTE: Ayes: Brandtner, Cameron, Cruise, Hartsock, Herzberg, Voigt. Nays: None. Motion carried.
14. Library budget 2008/09	Clow	Report	The Director reviewed with the Board the requested changes for the 2007-2008 Budget including increases in several supply lines, postage, and equipment repair for the operating budget and several capital requests including new security gates, and a laptop lab.
15. One Book, One Bettendorf: This I Believe	Clow and Levetzow	Report	Staff person Maria Levetzow updated the Board on the status of the distribution of the books and upcoming events.
16. Director's report	Clow	Report	No additions to the written report.
17. Trustee Forum	Board	Discussion	No forum was held.
18. Adjourn			The meeting adjourned at 6:30 p.m.

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