Skip to main content
Font size options
Increase or decrease the font size for this website by clicking on the 'A's.
Contrast options
Choose a color combination to give the most comfortable contrast.
The Bettendorf room with chairs and a table. 

Library Meeting Rooms

The Bettendorf Public Library offers free small-group meeting spaces on the first floor and public meeting rooms for rent on the second floor. Most meeting rooms offer audiovisual equipment, white boards, and other amenities to support meeting activities and community presentations. All meeting spaces are subject to the terms of use outlined in the Library’s Meeting Room Policy.

Public meeting rooms are not available for use for: 

  • Private personal parties or events
  • Commercial activities such as selling merchandise, soliciting sales, placing orders, or exchanging monies

Reserve a Meeting Room

Library Meeting Spaces

Free, Small-Group Meeting Spaces:

Study Rooms

  • 10 available
  • First come, first serve 
  • Time limits may be imposed based on demand 
  • Capacity: 1-2 people 
  • Fee: Free 

Conference Rooms

  • RDA Conference Room (Capacity of 8)
  • SCRA Conference Room (Capacity of 4)
  • Reservable two business days in advance, over the phone or in person
  • Fee: Free

Large Meeting Spaces for Rent:

Elizabeth Malmros Conference Room 

  • Reservable 90 days in advance online or by phone 
  • Capacity: 18 people (though best for groups of 10 or smaller) 
  • Fee: $10 for nonprofit groups; $60 per hour for for-profit groups 
  • Video conferencing
  • White board 

Bettendorf Single Room, Gilbert Room, and Lillienthal Room 

  • Reservable 90 days in advance online or by phone 
  • Capacity: 30 people 
  • Fee: $10 for nonprofit groups; $60 per hour for for-profit groups 
  • Projection system 
  • Microphone 
  • White board 

Bettendorf and Gilbert Rooms, Gilbert and Lillienthal Rooms 

  • Two single rooms combined to accommodate larger groups 
  • Reservable 90 days in advance online or by phone 
  • Capacity: 60 people 
  • Fee: $20 for nonprofit groups; $120 per hour for for-profit groups 
  • Projection system 
  • Microphone 
  • White board 

Set-up/tear-down service is available for large meeting spaces for a fee. It is recommended to request this service at the time of reservation.

Reserve a Public Meeting Space

With the exception of the first-floor conference and study rooms, all public meeting spaces can be reserved up to 90 days in advance through the library’s online booking system or by calling 563-344-4175. 

To reserve a meeting room, users will be required to enter their name, contact information, group name, and expected number of attendees. Individuals reserving the meeting room(s) are responsible for reading and agreeing to the terms of the library’s meeting room policy. Violations of this policy may result in loss of future reservations and/or additional charges for damages. 

Once we receive your online booking request, library staff will review it and send email confirmation of approval. Payment for confirmed room bookings may be made at any point prior to the meeting. 

You can cancel a reservation by calling 563-344-4175 or by using the link in your confirmation email if booked online.

Reserve a Meeting Space

Bettendorf Library Meeting Rooms FAQ

Can my group reserve a meeting room for the same time each month? Meeting rooms may be scheduled at 90-day intervals and up to 90 days in advance. The library cannot guarantee the same space/day/time for any group wanting to use our meeting spaces for recurring meetings.
May I bring snacks and coffee to our meeting? Yes! Food and beverages are welcome for personal use only. General clean-up after meeting of food, drink, or event materials within meeting rooms is the responsibility of the applicant and/or user. Alcoholic beverages are prohibited. The library does not assist with the coordination of catering/food delivery.
If I wanted to host a fundraiser in your space, can I charge admission or sell merchandise to raise money for our cause? No admission fees, charges, or sales of any kind of money exchanges can take place inside the library’s meeting rooms unless it is part of a library-sponsored event and pre-approved by the Library Director.
Can I put up signs to promote our event or indicate to attendees what room we’re meeting in? No, the library does not allow signage of any kind to be posted or displayed outside of the meeting spaces. The only exception is when the library is selected as a polling location during city, state, national, or special elections.
What happens if the library unexpectedly closes (inclement weather, facilities emergency, etc.)? As a public service institution, every effort is made to maintain regular hours of service to the public. If the library closes during an emergency, the library staff will make every effort to contact reservation holders to reschedule their meeting as soon as possible. If an emergency takes place during operating hours, meeting room users are expected to follow staff instructions for either sheltering in place or evacuating the building.
My club wants to hold an executive board meeting prior to our regular meeting. Can we lock the doors to prevent others from entering as we conduct our business meeting? With the exception of library staff meetings, all meetings in our public spaces are considered open to anyone in the public. Therefore, groups cannot bar or prevent others from entering the room at any time unless already at capacity. For safety reasons, all public meeting room doors must remain unlocked when in use.